Please join us on April 18th at 7:00pm in the upper level of the clubhouse for the Annual Meeting of The Village Farms HOA. The purpose of the annual meeting, as outlined in the bylaws, is to:
- Review the budget for our fiscal year (May 2017-April 2018). Look for an email to residents with details.
- Determine the outcome of the board member election
- Elect the HOA officers for the year
To show your support for our community, please consider attending the Annual Meeting and the April board meeting that will immediately follow.
IMPORTANT: After reviewing existing Indiana statutes pertaining to annual meeting requirements for HOAs, we have decided to use proxies (or "stand ins") during the Annual Meeting to achieve an official quorum as required in our bylaws.
All residents should either attend the meeting or submit a proxy form to represent their interests. A proxy form was included in the March newsletter and is available here for download.
To complete the form, please designate a proxy who will attend the meeting for you. This individual must attend the meeting on April 18 and can be a friend or someone you trust, a sitting Board member, or - if left blank - the president of the Board will vote for you. Place an "X" in the blank to authorize your proxy, then sign and date, adding your resident identification information. Once completed, please mail to the address noted or have your proxy bring with them to the meeting. If you choose to mail, please do so in time for it to be received at least 4 days prior to the meeting.
For more specific information on the annual meeting and proxies refer to:
IC 23-17-10-1 and -10-5
IC 32-25.5-3-10, -25.5-4-1 and -25.5-4-2
Questions? Please contact our property manager Maureen. Thank you.